{"id":1180,"date":"2026-02-14T22:01:31","date_gmt":"2026-02-14T22:01:31","guid":{"rendered":"https:\/\/hydrocarbon.sbs\/?p=1180"},"modified":"2026-03-25T15:22:33","modified_gmt":"2026-03-25T15:22:33","slug":"safety-incident-management-system","status":"publish","type":"post","link":"https:\/\/petrostreet.com\/main\/safety-incident-management-system\/","title":{"rendered":"Safety Incident Management System"},"content":{"rendered":"\n

For every petrochemical and Oil & Gas industry, having a working safety incident management system plays a key role in providing the leading indicators to avoid any major incident. The requirements from that system include the database having the categorization of incidents type, causes & the actions decided during the review. And then within each category, the major heads should be known to not only the personnel or the department working on that system but to everyone working at the site. Management should ensure that the available system has the capability to identify these three elements which are incident types, causes and the recommended actions and in response to this, site personnel are aware about all these after the system is updated and shared with all at the end of every month.<\/p>\n\n\n\n

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When the type of incidents come under discussion, the major classification is whether an incident was related to process safety or not. This classification provides further assessment to the end user responsible for categorizing further. Ideally, a process safety incident should be further categorized with reference to the following:<\/p>\n\n\n\n

    \n
  1. Occurred on which process system<\/li>\n\n\n\n
  2. Occurred on which equipment<\/li>\n\n\n\n
  3. Exact location<\/li>\n\n\n\n
  4. Major impact [HSE, Financial, Reputational etc.<\/li>\n<\/ol>\n\n\n\n

    Moving to the causes of incidents, it is pertinent to mention that not for every incident, direct, indirect and the root causes are readily available. For that reason, reported incident in system should only be filed with an initial cause best well known to the personnel involved and same is then required to be communicated to all site personnel as “Initial Cause”. After the necessary Investigation is completed, following should be communicated through the system to all users:<\/p>\n\n\n\n

      \n
    1. Direct & indirect causes<\/li>\n\n\n\n
    2. Root cause<\/li>\n<\/ol>\n\n\n\n

      Another major element of the safety incident management system is knowing about the recommended actions to avoid any recurrence of such incidents at site. This is also another element where investigations are required to be done. However, for incidents other than the process safety, agreed actions are available without formal investigation. Those are required to be entered in the safety incident management system and shared with site personnel. For process safety incidents, any initial findings or the immediate actions are required to be filed and communicated.<\/p>\n\n\n\n

      Incident management system should be designed in a way to support not only the reporting of the incident, assigning the initial generated recommendation to take the corrective actions, cascading to all concerned Site personnel but to take all the necessary follow-up steps after the incident has been reported and then investigated. Process safety incidents should have a traceable log within the system to facilitate people performing risk assessments, HAZOP studies, HSE Impact Assessment and COMAH. Recommendations generated as part of the investigation performed into the incidents qualifying to be investigate as per site procedures should be tracked till their closure. And once that is done, another necessary final report should be generated by the system enabling all concerned personnel to go through the incident investigation recommendations and share within their working groups to have better understanding and learning from the incidents. Any site having a smart glossary of process safety incidents could benefit a lot when performing risk assessments of proposed changes or the activities to be performed at site. That glossary can be established either within the safety incident reporting system or after extracting the report and shaping that to the requirements of the technical staff on Quarterly basis.<\/p>\n\n\n\n

      During the reporting of an incident, there should be the minimum criteria defined for the reported. That criteria should be very well understood by all so that at any point in time, reporting an incident should never be missed out just because of less clarity on how to report. At a reporter\u2019s stage of the incidents, a guideline can be made in the form of limited mandatory inputs which even an Operator can easily follow. Rest of the details, as and when required can be obtained from the team by concerned Reviewer either from the reporting team itself or by HSE Engineer involved. The goal is to ensure that not a single incident should get missed out from reporting. During the review, all necessary screening or inputs of exact location, classification, quantification of losses, requirement of further investigation and other details can then be provided.<\/p>\n\n\n\n

      The incidents which have a potential of missing the reporting are the ones which are not happening at site where the work is being performed. Actual near misses or incidents which are normally missed out from reporting are related to activation of safety instrumented system which was never logged and reported, lifting of a pressure relief device which gets handled and does not make to the reporting system, loss of primary containment which gets addressed through a corrective maintenance work order but stays unreported and then the failure of critical equipment or system preventive maintenance work order like activation of emergency shutdown system. System would not be able to provide the performance of leading and lagging indicators if this data having potential to be missed out is not provided. Therefore, while the system is launched and used, a lot of emphasis should go into the “Report-All” culture, no matter if one thinks if that is a near miss or an incident or just an unsafe act or an observation.<\/p>\n\n\n\n

      During the reporting of an incident, other than the classifications mentioned, there are further classifications possible however they may be retained within the safety incident management system for HSE personnel reference or for personnel involved in incident investigations. Those classifications may include tagging of recurring incidents, linking site barriers getting affected because of safety incidents, tracking of already agreed actions and their effectiveness report and other such data recording and analysis.<\/p>\n\n\n\n

      Communicating these elements effectively is another area to work upon in connection with maintaining and updating the safety incident management system. Whenever a frequency is decided for this communication, which ideally should be on monthly basis must contain a year-to-date and yesteryear data as well. This communication itself should be an indicator at site level for the management that how well the site personnel are aware about the type of incidents happening at their site, their causes and the actions taken to prevent their recurrence, at least in the current year. Such awareness has the potential to drive site personnel towards identifying the hazards related to their day-to-day activities well in advance and in connection with the relevant incidents that happened in the past.<\/p>\n\n\n\n

      <\/p>\n","protected":false},"excerpt":{"rendered":"

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