PSSR System

[tiror]

Share the best practices to implement a digitally controlled & managed Pre-Startup Safety Review system just like Maintenance record keeping, safety incident management in SAP.

[jeem]

Planning to digitize complete PSSR process workflow?
Do you have digitized MOC system already?

[arcpro]

What kind of system is already existing for PSSR?
Paper based, how the review & approval signatures are taken?
Is some part already digitized in all this or everything is just paper based?

[ben]

We have a digitized MOC system however do not have any PSSR digitized with all its content.
Back in last year i remember having some update to link that but still not, just a requirement only (whether done or not).

[irish]

We have checklists available to perform this however not directly in system.
Even for MOC system, process workflow is all in SAP but not with the review & working lists.

[ivani1]

The down side of having all PSSR checks in the system is that people know if the system checks would be made, PSSR can then be reviewed and approved. This has a tendency that people would just be gathering everything directly on system and may skip the effort needed at the site to verify the checks. I remember this was discouraged in back times at my place and this still stands as few of the systems where system implementation (soft conversion) has not been done. All we rely is on worked out copy with comments and checks done in pen ink. Same is attached as reference when further approvals are taken.

[tiror]

That can happen unfortunately, however having soft application would equally support keeping the right records in place and can be referred as and when needed.
What kind of good controls can be placed to avoid team filing only on their PCs?

The down side of having all PSSR checks in the system is that people know if the system checks would be made, PSSR can then be reviewed and approved. This has a tendency that people would just be gathering everything directly on system and may skip the effort needed at the site to verify the checks. I remember this was discouraged in back times at my place and this still stands as few of the systems where system implementation (soft conversion) has not been done. All we rely is on worked out copy with comments and checks done in pen ink. Same is attached as reference when further approvals are taken.

[neo]

That is an important question that what sort of controls can be applied with making the process workflow in the system.
In my opinion, there is no issue in utilizing existing systems to support PSSR as well with the checklists embedded within. Reason being that everything is there in the system itself. Let us talk about the maintenance works orders. Field job verification, who does? Means personnel can easily close the work orders without actually addressing the job at site. Say a PM work which has always been good. Can't they just close that in system? They can.
PSSR team lead if taking the responsibility that necessary field verification audits will be done as needed, I fully support rolling out the whole process in any digital system.

[ivani1]

Yes, control of PSSR team leader can help ensuring that the field checks are duly made without any gaps. The process is a safety critical one. Our guys perform regular audits on this process. Picking hand filled checklists, ensuring that the controls were adequately checked and with such a good system in place, still they keep identifying some gaps. And when presented as a collective yearly audits, there still are recurring issues. And that was the reason, we could not make this happen.